AI prompts for
Operations & Admin

Write a professional email for the situation below.
Give a subject line and a body under 150 words. If it's a request, state what I need and by when; if it's a decline, keep it kind but clear.

Situation and recipient:
(paste here)

Write an apology email for the situation below.
Apologize first, explain what happened without excuses, say what we're doing about it and how we'll prevent a repeat.
Stick to facts; don't over-admit liability.

Situation:
(paste here)

Write an internal announcement about {{Subject}}.
It takes effect {{Date}} and affects {{Who}}.
Cover what's changing, who needs to do what, and where to ask questions. Tone: {{Tone:Friendly|Neutral|Formal}}.

Write an email to schedule a meeting.
Offer three time slots, state the duration and whether it's in person or online, and make replying as easy as picking one.

Who and what for (with candidate times):
(paste here)

Turn my notes into a standard operating procedure someone new could follow.
Sections: purpose, what you need, numbered steps (one action each), common mistakes, who to contact.

Notes:
(paste here)

Summarize the email thread below for someone who wasn't in it.
Three-line summary, decisions made, open questions, what each person needs to do next.
Don't add anything that isn't in the thread.

Thread:
(paste here)

Write a polite follow-up to someone who hasn't replied or paid.
Reference the earlier message, restate what I need and the new date, and keep it non-accusatory.
Give me a gentle version and a firmer version.

Background:
(paste here)

Compare the vendors below for my needs.
Table: criteria / vendor A / vendor B / notes. Propose the criteria first.
Mark missing info as "ask vendor" rather than guessing.

Vendors and needs:
(paste here)

Build a checklist for the process below.
Group into before / during / after, put the most commonly missed steps first, and word each item so it's obvious when it's done.

Process:
(paste here)

Create a logistics plan for the event below.
Timeline (counting back from the date), roles, supplies, risks, and a day-of run sheet.

Event details:
(paste here)

Extract an action list from the minutes below.
Table: action / owner / due date / status. Use "TBD" when unclear rather than guessing.

Minutes:
(paste here)

Read the table below and tell me what stands out.
Three notable patterns with the numbers behind them, anything odd that needs checking, and questions to ask before drawing conclusions.
Don't state anything the data doesn't show.

Data:
(paste here)